Moving your office or data center is a lot more complex and challenging than moving your residence. This is due to mission critical information is at risk during each point of the move, which opens the door to data breaches inside your company. If an office move isn't handled appropriately, your business could face overwhelming consequences.
Make sure you use a professional office moving company that's compliant with all federal and state records management laws. These companies can help you move your office using secure procedures, and limit the risks and liabilities of a data breach. Even with the help of these professional office movers, there are still steps you must try protect your sensitive data as well as your business before the move.
Decide on a Project Manager
Assigning a team member to oversee the complete move is crucial during your office relocation. This experienced and knowledgeable person might help with the pre-planning process, coordinate with any office mover, and manage any relocation issues that might arise.
Eliminate Obsolete Technology and Office Items
Avoid moving old technology, equipment, and business furniture that you don't use to the new location. Go through your office and locate unwanted networking equipment, computers, printers, phones, furniture, and copiers that may be destroyed or donated. Your office moving company may have a disposal service that may remove and dispose of the items for you personally.
Work with a Secure Chain of Custody
Your confidential business, customer, vendor, and employee data must be moved safely and smartly aswell. A secure chain of custody ensures that all paper documents and files in your workplace are relocated without the risks of a data breach.
A specialist office moving company use industry-leading chain of custody protocols throughout the relocation, while still making your move as efficient as you possibly can. These methods include moving your records with gondolas that are wrapped in plastic with security seals, and giving the authority to slice the seal to only one person.
Store Old Records Wisely
Old records are in risky for data breaches because companies rarely put just as much focus on protecting outdated or unwanted records. However, any record which has customer data or company information puts your business at significant risk. Your very best option is to use an office moving company that also owns a secure records storage facility. You'll save on moving costs and space at the brand new location, and you could lessen your risk for data breaches in the process.
Hire the proper Office Mover
There's a huge difference between using an experienced office moving company and a normal mover that doesn't specialize in commercial relocation. You'll want to hire a professional office mover with data and records management expertise to secure your digital and paper files through the move.
A specialist office mover can make the relocation process as seamless as you possibly can, which means your organization will be back up and running quickly after the move. Some things to look before you hire an office moving company include:
? Clearance Removals Barrow
? Records storage and destruction capabilities
? Secure chain of custody moving procedures
? Specialized pallets and materials that move IT and office equipment safely and securely
? Managed moving services and reconnect assistance to help you set up at the brand new location
? Employees who have undergone extensive background checks and are trained in the intricacies of office relocations and records moving
? Compliance with all federal and state regulations, including HIPAA
If your business is planning an office move, you almost certainly already understand the complexity of the procedure and the significance of putting your sensitive data in the hands of a mover you can trust. You only desire to work with a reputable office moving company that uses best practices and cutting-edge equipment.